The terms of employment and related collective agreements require that duly authorized overtime be compensated by cash and/or equivalent leave. All employees and managers are reminded to correctly complete overtime forms and transfer them to compensation units in a timely manner. Overtime forms should be processed in a timely manner in PeopleSoft under specific collective agreements. Overall, the management framework for the compensation function is appropriate and effective, with the exception of inadequacies in the exchange of information and documents necessary for accurate and timely compensation processing. The overall organizational structure and roles and responsibilities of compensation staff are well defined, documented and communicated. The Organization provides compensated staff with the training, tools, resources and information needed to assist in the performance of their duties, and there are appropriate strategies and procedures to support the development and management of human resources in compensation. Compensation ends on the end date if no proof of renewal is received as compensation. The recruitment process needs to be improved to confirm the manager`s financial signing authority and the availability of finance funds prior to the publication of a letter of offer. One way to improve this situation would be to add a signature block to Form 1450 (or a separate new form) in which the head of the competency centre would have to sign, in accordance with FAA Section 32, that there is a sufficient unloaded balance in his budget to meet the financial obligations arising from the personnel measure. Currently, on the back of Section C Form 1450: “When signing this section, a manager certifies that there are funds available to obtain a position in the manner indicated on the form… ».

The process could be strengthened by placing this statement on the front of the form just above the signature line. Consultations with executives, compensation managers and consultants also revealed that there were misunderstandings about the roles and responsibilities of VAC staff with respect to the management of acting contracts and payment, particularly at the end of a task when it is time to extend, extend or modify the contract and to continue or discontinue ongoing compensation.